TCNJ

Registration Procedures and Degree Requirements 17 Incomplete Grades Incomplete grades may be given only when a student is unable to complete a course because of illness or other serious problems. A grade of Incomplete may be awarded during the grading cycle where appropriate but must be removed by the following semester. Incomplete grades granted in May or August must be completed by October 15 of the following fall semester. Incomplete grades granted in December must be completed by March 15 of the following spring semester. Incomplete grades granted in the summer session must be completed by the end of the fall semester. If these deadlines are not met, the grade automatically becomes an F. The In Progress (IP) designation applies only to certain courses, such as Department Project and Thesis, requiring more than one semester to complete (see also Retention Standards). Calculation of GPA A student's grade point average (GPA) is based only on courses taken at The College of New Jersey. Not included in the calculation of the grade point average are courses transferred from other institutions. The grade point average is calculated by dividing a student's total quality points by her/his total quality hours. Quality points are calculated by multiplying the number of credits for a course by the weight of the grade (see Grading System) in that course. Quality hours are the sum of credits a student attempts (regardless of whether the courses are passed) at TCNJ in letter- graded courses. At the end of each semester, a student can view and print a grade report showing a cumulative grade point average as well as a grade point average for that semester on the Primary Academic Web Services (PAWS) Web site. Transfer of Credit A maximum of six graduate credits may be transferred for degree pro- grams with less than 45 credits. For graduate programs with 45 or more credits, nine graduate credits may be accepted pending departmental approval. Transfer courses must be applicable to the student's current program of study and have been completed at a regionally accredited graduate institution within the last six years with a grade of B or higher to be eligible for approval. They cannot duplicate any graduate or under- graduate work for which credit has been given at The College of New Jersey and cannot have been applied to an academic degree at any other institution. The Course Authorization Form is available at recreg.pages.tcnj.edu/forms and completed forms should be submitted to Records and Registration in Green Hall 112. Transfer of Prior Course Work Students wishing to apply for transfer of previously completed graduate credits must do so during their first year of enrollment as a matriculated student. Transfer of credits shall be understood to apply to credits previ- ously earned at The College of New Jersey, as well as at other regionally accredited graduate institutions. The Course Authorization Form is avail- able at recreg.pages.tcnj.edu/forms and completed forms should be sub- mitted to Records and Registration in Green Hall 112. Approval of Future Course Work for Transfer of Credit Matriculated students must obtain written approval from their graduate coordinators before enrolling in graduate courses that are to be trans- ferred for credit to the College. Only courses that are to be completed at a regionally accredited graduate institution shall be eligible for such approval. The Course Authorization Form is available at recreg.pages.tcnj.edu/forms and completed forms should be submitted to Records and Registration in Green Hall 112. Course Auditing A student who audits a course will receive a grade of AU. The same information will be placed on the student's record. Students with graduate status at the College who wish to audit a graduate course must have the permission of the instructor or the approval of the graduate coordinator for the program in which the course resides. The Permission to Audit Form must be submitted to the Office of Records and Registration prior to the start of classes for final approval, recreg.pages.tcnj.edu/forms. Instructors determine the degree of class participation required of auditors in their classes. Audit courses may not be counted in determining enrollment status or graduate-assistant eligibility. Audit grades may not later be converted to any other grade. Withdrawing from a Course Students may withdraw from a course up to the end of the ninth week of the fall and spring semesters. The Records and Registration Web site documents specific dates for each semester and for summer school. To withdraw, a student must file the appropriate form online at recreg .pages.tcnj.edu/course-withdrawal. Students withdrawing from courses within the withdrawal period will automatically receive a grade of W, which has no effect on the student's grade point average. It is the stu- dent's responsibility to withdraw officially from a course. Failure to withdraw formally may result in failing grades and dismissal. Failure to withdraw from a course during the 100-percent-refund period will result in financial obligations. Withdrawing from the College A student who wishes to leave the College and withdraw from all courses must complete an Intent to Withdraw form before the last four sessions of the course. Students who neglect to follow this procedure will receive a failing grade for any course they cease to attend. Students who withdraw from the College before the midpoint of the semester will be given a grade of WD in all courses. Withdrawal after that will result in the instructors' assigning the grade of WP (which does not affect a student's GPA), or WF (which is calculated as an F in a stu- dent's GPA). A student may not withdraw from the College in the last three weeks of a semester. College Intent to Withdraw forms are available online at recreg.pages .tcnj.edu/forms. Eligibility for refunds will be determined by the date on which the completed Intent to Withdraw form is received. The amount of the refund is based on the date of withdrawal. Dates for the end of each semester's withdrawal period are listed on the Office of Records and Registration Web site, www.tcnj.edu/~recreg/calendars/ index/html. It is the student's responsibility to withdraw officially from the College. Failure to withdraw formally may result in failing grades, dismissal, and additional financial obligations. Readmission Students who have been dismissed from a graduate program may apply for readmission after one calendar year from the time of dismissal. The matriculation application is to be used for readmission. In addition to the essay, students must cite the reason for dismissal and explain why they believe they will be able to perform successfully if readmitted. Readmission must be approved by the department and endorsed by the dean of the student's academic school. 218503_001-086_r5ri.indd 17 9/14/15 10:17 AM

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